One request. Separate exchanges.
Invite several firms to the same RFP. Each recipient’s proposal and review conversation stays separate from the other recipients.
FOR DESIGN & CONSTRUCTION TEAMS
Clear scope.
Private conversations.
Better beginnings.
Bring your RFP, proposal reviews, and agreement records into one workroom. Keep everyone aligned on the work—and each exchange in the right hands.
Invitation-only access · Built for consultants and contractors
A SHARED BRIEF. A PRIVATE EXCHANGE.01 / 04
EXAMPLE PROJECT
Northline Studio Addition
Architectural services · Proposal review
SCOPEDesign & documentation
SCHEDULEMilestones aligned
FEEFixed fee proposal
CONSTRAINTSAssumptions recorded
GC
A focused review
“Please clarify the site visit allowance and confirm the revised delivery date.”
Proposal v03Revised scope and schedule, with a written response.
In review
PRIVATE TO THE TWO PARTICIPANTS
Illustration with synthetic details. Not a customer project.
ONE WORKFLOW, ACROSS THE PROJECT TEAM
General consultants ↔ Subconsultants · General contractors ↔ Subcontractors
01 / BUILT AROUND THE WORK
Less searching.
More shared understanding.
Give the conversation a place to live, from the first request to the final proposal.
Review the whole proposal.
Discuss scope, schedule, fee, and constraints together. Ask for changes, explain decisions, and keep each revision connected to its review.
Keep the record together.
Follow proposal versions, acceptance or rejection, and the agreement workflow. Retain the documents and confirmations that support the final record.
YOUR WORK. YOUR CIRCLE.
Shared context.
Private negotiations.
The RFP sender can coordinate several proposals. Each invited firm sees its own exchange with that sender. Competing proposals, fees, comments, and revisions stay out of its view.
RFP sender Shared project brief
PRIVATE EXCHANGE ARecipient company AIts proposal + review history
PRIVATE EXCHANGE BRecipient company BIts proposal + review history
Recipients cannot see each other’s exchanges.
02 / FOLLOW THE CONVERSATION
A clearer path to agreement.
Explore a synthetic example. These steps demonstrate the workflow without using customer documents or creating an agreement.
RFP issued
Start with a common brief.
The sender describes the project, disciplines, requirements, and response date, then invites firms into separate private exchanges.
NORTHLINE STUDIO ADDITION / SYNTHETIC EXAMPLEArchitectural design and permit documentation
Each invited firm receives the brief and responds in its own workroom exchange.
Interactive illustration · No documents are submitted or signed.
A decision is the next step,
not the whole contract.
Carry an accepted proposal into agreement preparation and review. Use your own appropriately licensed contract documents, then retain the externally signed document and participant confirmations in Workroom.
Embedded electronic signing is being evaluated in a separate, login-protected TEST environment. It is not currently offered as production signing.
03 / START WITH YOUR TEAM
Make room for
your next project.
AEC Workroom is available through an invitation-only pilot. Talk with us about your organization, participants, and workflow.
Contact us for pricing.
We’ll discuss availability and commercial terms with your team before enrollment.
- RFP creation and private recipient exchanges
- Scope, schedule, fee, and constraints
- Review comments and proposal versions
- Agreement records and signed-document uploads
LET’S TALK ABOUT YOUR WORKFLOW